KNOX GALLERY MONTEREY LIBRARY EXHIBITION PROTOCOL
ALL GALLERY WORK MUST TAKE PLACE DURING REGULAR LIBRARY HOURS
ARTIST RESPONSIBILITIES:
Sign Artist Agreement and Protocol 4 months prior to opening date
If this is a group exhibition, each artist must sign a copy of Artist Agreement and one member of the group should be chosen as contact for the group
Submit 12 weeks prior to opening date:
Provide definite title ASAP
Brief written bio
Artist statement
Statement re: the exhibits you have visited at the Knox Gallery
2 professional quality, high-resolution jpeg images(one photo should include artist/s if possible)
Submit one photo large enough to print for posters(300d pi at around 6-7” max direction) which you should submit at least 8 weeks before the opening date
EXHIBIT INSTALLATION:
All work must be original. Giclee, digital or xerographic reproductions of works will not be included(unless the work was originally created in digital format or as a photograph
Provide work ready to hang— tightly wired with sturdy wire
Drop off work at the gallery as specified by Gallery Committee( a few days prior to opening — to be arranged, usually Tuesday or Wednesday)
Provide price/inventory list with work when submitted(as Word document via email please) Include titel, price, medium and date for each piece and contact information for sales inquiry
Make sure work has sturdy tages on the back that identify each piece, AND easily removable tags that can be seen from the front (Tags visible from the front will be removed prior to the opening)
Allow work to to remain in Gallery until end of exhibit
OPENING RECEPTION usually Friday or Saturday evening after installation during library hours to be arranged between artist and Gallery Committee. The Artist is responsible for purchase and set up of food and soft drinks. Friends of the Monterey Library will provide up to $75 reimbursement(with receipts). Note: ALCOHOLIC BEVERAGES ARE NOT ALLOWED.
Be present during the reception hours
Be available to help set up/clean up at end
Provide flowers or decorative objects as desire
EXHIBIT CLOSING:
Take down and remove all artwork on removal date(to be arranged, usually Monday or Tuesday, during library hours, after posted closing date)
Assume all responsibility for negotiating and finalizing any sale of artwork
Make suggested donation to the Friends of the Monterey Library equal to 25% of all gross sales made as a result of the exhibit (make check out to Friends of the Monterey Library; please note on check that amount is donation from sales at Knox Gallery)
Artist optional:
send addiational exhibit invitations, email, publicity, social media
please let us know if you would like to put up posters in local area so that we can print a few extra copies
KNOX GALLERY COMMITTEE RESPONSIBILITIES:
Promotion:
Write press release
Submit to Monterey News, Berkshire Eagle, Berkshire Edge, Rogovoy Report, iBerkshires, others
Send eblast to Friends of the Monterey Library & Knox Gallery email list
Post notice and photos of installation on Knox Gallery Facebook page
Make poster 8.5”x11”
Post posters on the Monterey Library bulletin boards
Exhibit opening/closing/coordination:
Insert poster and submitted bio in record book of showing artists located in Gallery
Provide Knox Gallery guest book for signing
Direct and coordinate installation and exhibit removal
Prepare price list(according to information submitted b artist)
When possible, help set up opening reception
Refer parties interested in purchasing artwork to the artist
ARTIST HAS READ AND UNDERSTAND THIS PROTOCOL, AND ACKNOWLEDGES IT AS THE “KNOX GALLERY EXHIBIT PROTOCOL” REFERENCED IN KNOX GALLERY/MONTEREY LIBRARY EXHIBITION AGREEMENT by filling out and submitting the following form: